We’re looking for an organized, proactive, and service-minded Virtual Executive Assistant who thrives behind the scenes, enjoys bringing order to complexity, and loves helping others succeed.
This is a remote, part-time position (15-20 hours per week) with the opportunity to grow as our firm continues to expand.
What Success Looks Like
Our best Virtual Administrative Assistant is someone who anticipates needs before they’re asked, keeps projects moving forward, and creates margin for our leadership team to focus on serving clients.
You’ll be successful if you:
- Keep priorities organized and moving forward.
- Follow through on details without needing reminders.
- Represent our leadership team with professionalism and warmth.
- Create systems that improve efficiency.
- Communicate proactively with clients and teammates.
- Bring calm and organization to busy seasons.
- Take ownership rather than waiting for direction.
Primary Responsibilities
Executive & Administrative Support
- Manage calendars, scheduling, and meeting coordination for the leadership team.
- Assist with email management and follow-up.
- Coordinate travel arrangements when needed.
- Prepare agendas, meeting notes, and action items.
- Answer incoming phone calls and route inquiries professionally.
- Support day-to-day administrative needs of the leadership team.
Team & Client Operations
- Coordinate new team member onboarding.
- Assist with new client setup and onboarding.
- Maintain accurate digital files and documentation.
- Create, improve, and document internal processes.
- Help manage recurring administrative workflows.
- Ensure important deadlines are met.
Event Coordination
- Coordinate virtual and in-person team meetings.
- Assist with company retreats and team events.
- Help organize community service opportunities.
- Manage event logistics, communication, and budgets.
- Create exceptional experiences for both our team and guests.
Special Projects
- Support strategic initiatives from the leadership team.
- Research solutions and recommend improvements.
- Identify opportunities to simplify systems and eliminate inefficiencies.
Skills & Experience
We’re looking for someone who is:
- Highly organized and exceptionally detail-oriented.
- A strong written and verbal communicator.
- Self-motivated and able to work independently in a remote environment.
- Comfortable juggling multiple priorities.
- Process-minded with a desire to improve systems.
- Tech-savvy and quick to learn new software.
- Positive, flexible, and dependable.
- Passionate about serving others.
Preferred Qualifications
- 2+ years of administrative or executive assistant experience.
- Must reside within the Kansas City metropolitan area due to periodic local errands and administrative support needs.
- Experience supporting senior leaders.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with Zoom, Microsoft Teams, or similar collaboration tools.
- Experience with workflow management software is a plus.
- Bachelor’s degree preferred.
Core Values:
- Growth – We pursue continuous improvement personally and professionally.
- Represent the Client – We serve our clients as trusted partners.
- Accountability – We do what we say we’ll do.
- Champion Attitude – We bring positivity, encouragement, and solutions.
- Eternal Impact – We strive to make a difference that lasts beyond business.
If you’re looking for “just another administrative job,” this probably isn’t the right fit.
If you enjoy helping leaders succeed, building healthy systems, serving others with excellence, and being part of a team that genuinely cares about each other, we’d love to meet you.
Position Details
- Part-Time (15-20 hours per week)
- Fully Remote
- Monday-Friday with flexible scheduling
Pay: $25.00 – $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Flexible spending account
Work Location: Remote
