Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, adaptable, and proactive Operations & Administrative Coordinator to support a growing portfolio of businesses. This is a dynamic role for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day responsibilities, and is eager to learn new systems, processes, and industries.

This position offers the opportunity to work directly with the business owner and play a key role in improving efficiency, supporting client and candidate communication, and helping operations run smoothly. There will be a meaningful learning curve, so we are looking for someone who is resourceful, detail-oriented, and comfortable figuring things out as they go.

Key Responsibilities:Administrative & Operations Support

• Manage calendars, scheduling, and day-to-day coordination
• Organize and maintain documents, records, and internal systems
• Assist in preparing proposals, reports, and internal materials
• Handle email correspondence and follow-ups in a timely, professional manner

Client & Relationship Support

• Communicate with clients regarding scheduling, updates, and general inquiries
• Ensure a high level of professionalism and responsiveness
• Help maintain strong, organized records of interactions and follow-ups

Project & Process Support

• Assist with ongoing projects and operational initiatives
• Identify inefficiencies and recommend process improvements
• Help implement systems to improve organization and workflow

Research & Coordination

• Conduct research and gather information to support business needs
• Assist with data entry and database management
• Coordinate meetings, calls, and follow-ups with external parties

Qualifications:

• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Comfortable learning new tools, systems, and workflows
• Self-starter with a proactive, solution-oriented mindset

Preferred (but not required):

• Experience in an administrative, coordinator, or operations role
• Familiarity with scheduling, CRM systems, or basic bookkeeping tools
• Experience supporting multiple projects or business functions

What Success Looks Like:

• Operations run more smoothly and efficiently
• Communication is timely, clear, and professional
• Tasks and projects are completed with minimal oversight
• You anticipate needs and proactively solve problems

Why This Role is Unique:

• Exposure to multiple business functions and workflows
• Opportunity to grow into a larger operations role over time
• Direct collaboration with leadership and real impact on business performance

Pay: $20.00 – $25.00 per hour

Benefits:

• Flexible schedule

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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