Administrative Assistant III

Job Description

JOB DETAILS

Our  Company is seeking an experienced Administrative Assistant 3 to provide high-level support to our executive team. In this pivotal role, you’ll handle confidential matters, manage complex projects, and ensure seamless operations that directly contribute to our company’s success. Your expertise in advanced administrative functions will make you an indispensable partner to senior leadership.

WHAT YOU’LL DO:

• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and complete expense reports, book travel arrangements, and coordinate meetings to ensure seamless business operations.
• Prepare advanced business presentation documents and spreadsheets.
• Prepare recurring reports independently for signature.
• Prepare and distribute minutes from meetings.
• Establish and maintain a variety of files and records.
• Perform other duties as assigned.

WHAT YOU’LL NEED:

• Associates degree in related discipline or equivalent years of experience preferred
• Generally, 5+ years of experience in related area of responsibility
• Specialized training/certification may be required

WHAT YOU’LL BRING:

• Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint for Windows.
• Above average knowledge of general office practice and business etiquette.
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
• Ability to perform administrative duties with speed and accuracy without immediate and constant supervision.
• Good knowledge of business correspondence composition.
• Strong interpersonal and communication skills and the ability to maintain good working relationships with all co-workers.
• Strong organizational skills including attention to detail and follow through.
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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