Administrative Personal Assistant

Job Description

ABOUT JOB

We are looking for a highly organized, detail-oriented Administrative Personal Assistant .

This role focuses on taking ownership of internal processes, coordination, and communication to support active projects and quoting workflows. You will work directly with leadership and be expected to take on increasing ownership of internal processes over time.

This is not a passive admin role. The goal is to develop someone who can think, organize, and operate independently over time.

Core Responsibilities

• Organize and manage spreadsheets (Google Sheets) for quoting and tracking
• Coordinate vendor pricing and follow up on material quotes
• Format and prepare client-facing documents and proposals
• Draft and manage email communication with vendors and internal teams
• Maintain clean, accurate, and up-to-date data across systems
• Support daily workflow and remove administrative load from sales
• Identify and resolve gaps or inconsistencies in data, quotes, or workflows

Required Skills

• Strong attention to detail and accuracy
• Comfortable working with numbers, pricing, and spreadsheets
• Proficient in Google Workspace (Sheets, Docs, Gmail)
• Clear and professional written communication
• Organized and able to manage multiple tasks at once
• Able to learn quickly and follow structured processes
• Ability to think through problems and organize incomplete information

Preferred Traits

• Naturally organized and process-driven
• Thinks ahead and anticipates needs
• Takes ownership rather than waiting for direction
• fast-moving, sometimes ambiguous environment
• Comfortable interacting with people (vendors, internal team)

Career Development

This role is designed to expand beyond administrative support.

As capability is demonstrated, responsibilities may expand to include:

• Full quote assembly and pricing coordination
• Direct vendor communication
• Client communication and project updates
• Managing internal sales workflow from start to finish
• Supporting deal execution and timeline coordination

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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