Personal Assistant/Office Admin Assistant

Job Description

JOB DETAILS

We are seeking a dynamic and highly organized Personal Assistant/Office Admin Assistant to support our executive team. This role offers an exciting opportunity to contribute to a vibrant workplace by managing administrative tasks, coordinating projects, and providing exceptional support that keeps our business running efficiently. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle a variety of responsibilities with enthusiasm and professionalism.

Key ResponsibilitiesAdministrative

• Calendar & Scheduling: Manage the therapist’s professional calendar, coordinate client appointments, manage intake requests, and handle rescheduling or cancellations.
• Client Correspondence: Act as the first point of contact for clients; respond to general inquiries via email and phone with warmth, professionalism, and strict confidentiality.
• Billing & Invoicing: Assist with basic billing tasks, sending invoices, tracking payments, and organizing receipts for professional expenses.
• Practice Maintenance: Help manage digital files, update client records securely, and coordinate logistics or paperwork for professional workshops, webinars, or continuing education.

Personal Assistance

• Daily Operations: Manage the therapist’s personal calendar, schedule personal appointments, and handle reminders for daily tasks.

Qualifications & Skills

• Experience: 1–3 years of experience as a Personal Assistant, Administrative Assistant, or Practice Coordinator (experience in a medical, psychological, or wellness setting is a major plus).
• Confidentiality: Strong understanding of privacy standards (such as HIPAA compliance, if applicable) and a strict commitment to maintaining client and personal confidentiality.
• Communication: Exceptional written and verbal communication skills; ability to interact with clients with empathy and professionalism.
• Tech Savviness: Proficiency with Google Workspace (Docs, Sheets, Calendar), communication tools, and a quick adaptability to electronic health record (EHR) or scheduling software.
• Soft Skills: Strong organizational skills, high emotional intelligence, and the ability to anticipate needs and pivot priorities effortlessly.

Pay: $25.00 per hour

Experience:

• Administrative assistant: 1 year (Preferred)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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