Office Assistant

Job Description

ABOUT JOB

Our client  has an exciting full-time employment opportunity for an Office Assistant. The Office Assistant provides administrative and operational support to the office and Human Resources function. This role supports day-to-day office operations, employee services, and coordination activities by maintaining records, assisting with onboarding and events, and ensuring accurate and timely processing of administrative tasks.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Administrative Support

• Provide administrative support to the Office Manager as needed.
• Maintain personnel files and ensure accuracy of employee records.
• Perform data entry and updates within the Firm’s HRIS system.
• Update office phone lists and office maps on a monthly basis.
• Cover reception desk as needed.

Office Operations & Coordination

• Coordinate coverage for secretarial, reception, and Document Specialty Services.
• Track non-exempt staff attendance and approve departmental timecards.
• Schedule new hire orientation and conduct orientation for all positions.
• Provide day-of support for on-site interviews.

Employee Engagement & Communications

• Assist with planning and execution of office events, including holiday parties and Staff Appreciation Week.
• Create and distribute a quarterly office newsletter.
• Confirm distribution of monthly evaluation forms.

Travel, Expense & Compliance Support

• Process Emburse reimbursements and coordinate travel arrangements.
• Process Notary applications and renewals.

General Support

• Perform additional duties as assigned.

QUALIFICATIONS:

• High school diploma or GED required; bachelor’s degree preferred.
• Minimum of 3 years of experience in a law firm or professional services environment required.
• Prior Human Resources experience preferred.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving skills and attention to detail.
• Excellent interpersonal and communication skills.
• Strong customer service orientation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and exercise discretion.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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