Executive, Personal Assistant

Job Description

ABOUT JOB

Our client is seeking a highly organized, proactive Executive Assistant / Personal Assistant to support an Executive. This role will report to the Executive.

This role is ideal for someone who thrives in a dynamic environment, enjoys managing both professional and personal priorities, and brings a solutions-oriented approach to complex schedules and responsibilities.

This position supports mission-driven initiatives alongside personal priorities and requires strong coordination, systems comfort, and operational execution.

Key Responsibilities
Executive Assistant:

• Manage and prioritize the Executive’s professional calendar, coordinating meetings across a range of mission-driven initiatives and external partners
• Prepare agendas, background materials, and take notes
• Coordinate logistics for internal and external meetings, including but not limited to venues, conference rooms, A/V, and catering
• Maintain organized systems for contacts, materials, and documentation across platforms
• Utilize task management tools to track deadlines and deliverables
• Assist with expense tracking and record keeping
• Support special projects as they arise

Personal Assistant:

• Manage and prioritize the Executive’s personal calendar, including but not limited to coordination of childcare, school activities, appointments, and scheduling
• Provide day-to-day support to the Executive, balancing personal and professional priorities
• Support personal projects and household initiatives (e.g. summer programming, home-related projects) including coordination and follow-up
• Carry out personal and ad-hoc errands
• Work with the Director of Property Management to prepare homes for events and guests
• Provide home(s) access to vendors and tradespeople

Communications & Systems Support

• Provide backend support for communications, including newsletters, event materials, and website updates
• Coordinate collection and organization of materials ensuring polish and consistency for internal and external use (e.g. slides, documents)
• Work comfortably across multiple systems and tools

Qualifications & Experience

• Strong ability to manage multiple priorities, maintain complete confidentiality and exercise discretion and superior judgment in a fast-paced environment with a strong sense of urgency
• Exceptional organizational and operational skills with strong attention to detail, flexibility, and excellent written and verbal communication skills
• Positive, collaborative, and highly responsive attitude
• Ability to proactively anticipate needs and problem solve
• Strong client service mindset with the ability to build trusted relationships
• Proficiency with CRM systems (HubSpot or similar), task management tools (Asana or similar), marketing and design tools, (Canva or similar), Google Workspace, and Microsoft Office applications
• Bachelor’s degree preferred

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration