Executive Assistant

Looking for a highly organized, proactive Executive Assistant to support both our VP of Operations and COO in a fast-paced marketing and operations environment. This role is ideal for someone who thrives on organization, communication, problem-solving, and helping leadership teams operate efficiently.

We are looking for someone who can manage multiple priorities, maintain confidentiality, communicate professionally, and help keep operational systems running smoothly across departments.

Responsibilities
Manage calendars, meetings, and scheduling for leadership
Assist with internal communication and follow-ups across departments
Coordinate meetings, Zoom calls, and team check-ins
Help manage recruiting/interview coordination and administrative workflows
Track projects, deadlines, and operational tasks
Handle various administrative and operational support tasks as needed
Occasional personal assistance tasks for COO
Qualifications
Previous executive assistant, administrative assistant, or operations support experience required
Strong organizational and communication skills
Ability to multitask and prioritize in a fast-moving environment
Professional written and verbal communication
Experience with Google Workspace, spreadsheets, outlook exchange, and project management tools preferred
Marketing agency or operations experience is a plus
What We’re Looking For
Highly dependable and detail-oriented
Strong sense of urgency and follow-through
Positive attitude and team-first mindset
Ability to handle confidential information professionally
Schedule & Compensation
Monday–Friday

Pay: $18.00 – $22.00 per hour

Work Location: Remote