Executive Assistant/Front Desk Receptionist

Job Description

ABOUT JOB

We are seeking a dynamic Receptionist to join our team . Our Receptionist will act as the first point of contact for our company, assist with office operations, and provide general administrative support across the organization. They will welcome visitors and coordinate their arrivals, book conference rooms, answer and direct incoming calls, maintain the cleanliness of common areas, respond to internal and external inquiries, work with external vendors to make sure inventory is delivered on time, and provide meeting and event support.

They may also provide administrative support to executives and senior staff.

If you are a self-starter who strives to improve productivity and values excellent customer service, then we would love to hear from you. The ideal candidate will have strong communication skills and executive presence, have a positive and friendly attitude, and a strong work ethic and helping hand. This position reports to the Office Manager and supports the Office Management Team.

Duties & Responsibilities

• Receive visitors at the Front Desk and provide a positive experience; greet, direct andannounce them appropriately.
• Coordinate visitor arrivals by reserving/preparing conference rooms, setting up refreshments as needed and following the building security procedures.
• Provide concierge service for Clients
• Answer, screen and forward all incoming calls from the multi-line switchboard while providing information as appropriate.
• Maintain distribution of incoming/outgoing mail.
• Maintain up-to-date desk instructions and departmental materials at all times.
• Conduct written and oral communication at the highest level of professionalism and integrity.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Executive Front Office Receptionist: 5 years (Preferred)
• Answering phones: 5 years (Preferred)
• Administrative support : 5 years (Preferred)

Pay: $30.00 – $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Reception/Executive Assistant: 5 years (Preferred)
• Answering Phones: 5 years (Preferred)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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