Office Administrator (Part-Time)

Job Description

ABOUT JOB

The Office Administrator is responsible for the daily administrative operations . This role serves as the first point of contact for visitors and vendors while ensuring the office remains organized, efficient, and professional.

The ideal candidate is highly organized, dependable, detail-oriented, and able to manage multiple priorities with professionalism and discretion. This position provides administrative support to the accounting and corporate teams and assists with office coordination and special projects as needed.

Essential Functions

Office Administration

• Serve as the primary point of contact for visitors, vendors, service providers, and office guests.
• Order and manage office supplies, equipment, and vendor services.
• Receive, sort, and distribute incoming mail and packages.
• Answer and direct incoming phone calls and general inquiries.
• Assist with document preparation, filing, scanning, data entry, and record retention.
• Assist with company events, employee meetings, and office activities.
• Support basic bookkeeping functions, invoice processing, expense tracking, and document organization.
• Coordinate office maintenance requests and communicate with building management when needed.
• Assist with special projects and administrative initiatives.
• Maintain confidentiality of company records and business information.

Qualifications

Required

• High school diploma or equivalent.
• Minimum three (3) years of administrative, office management, receptionist, or related experience.
• Strong organizational, planning, and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple assignments while meeting deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred

• Current California Notary Public commission or willingness to obtain one.
• Experience with bookkeeping, accounts payable, or accounting support.
• Experience in real estate, property management, construction, or a professional office environment.
• Experience coordinating vendors and office operations.

Knowledge, Skills & Abilities

Candidates should possess intermediate proficiency in:

• Microsoft Excel – spreadsheets, formulas, sorting, tracking, and reporting.
• Microsoft Outlook – calendars, email management, scheduling, and contacts.
• Microsoft Word – professional correspondence, formatting, editing, and document preparation.

Additional skills include:

• Excellent organizational and multitasking abilities.
• Strong customer service and interpersonal skills.
• Ability to work independently while collaborating effectively with the corporate team.
• High level of professionalism and discretion.
• Strong attention to detail and problem-solving skills.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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