HR & Administrative Specialist

Job Description

JOB DETAILS

The HR & Administrative Specialist will play a key role in supporting the Operations and HR department in various administrative tasks. From handling employee records to assisting in recruitment and benefits administration, the HR & Administrative Specialist will contribute to maintaining a positive and efficient work environment.

Responsibilities:

Office Administration & Daily Operations:

• Answer incoming phone calls, route messages, and monitor voicemail daily.
• Receive, log, and distribute incoming mail; obtain employee signatures for mail and checks.
• Maintain an organized, clean, and professional office environment.
• Coordinate mail and deliveries for branch locations as needed.

Administrative Support & Recordkeeping:

• Maintain accurate employee files and documentation.
• Track and organize administrative records and forms.
• Assist with basic data entry across internal systems (HRIS, asset tracking, etc.).
• Support document preparation, filing, and internal communications.

HR Support & Employee Administration:

• Assist with onboarding and offboarding tasks, including preparing paperwork and system updates.
• Support job postings, offer letter preparation, and hire actions under direction.
• Monitor and route HR requests submitted through internal forms.
• Assist with maintaining employee contact, job, and status information.

Payroll & Benefits Support:

• Assist with payroll preparation, data verification, and basic corrections.
• Help track reimbursements, deductions, and supporting documentation.
• Assist employees with basic benefit enrollment questions and form completion.

Employee Support & Office Logistics:

• Assist with employee uniform ordering, distribution, and record tracking.
• Support coordination of employee phones, credit cards, and basic asset tracking.
• Help maintain employee birthday and anniversary calendars and office communications.

Reporting & Process Support:

• Assist with compiling basic reports and internal updates.
• Support process documentation and administrative workflow improvements.
• Escalate issues appropriately while learning policies and procedures.

Knowledge, Skills and Abilities:

• Previous experience in an HR administrative or assistant role.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, etc.)
• Strong aptitude for learning and navigating digital platforms.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality and professionalism.
• Demonstrated problem-solving and critical reasoning skills to evaluate information, recognize inconsistencies, and apply sound judgment in day-to-day administrative and HR tasks. Knowledge of HR policies, labor laws, and regulations is a plus.
• Familiarity with employee engagement tools or HR software.
• Basic understanding of payroll processing and benefits administratio

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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