Administrative Associate III

Job Description

ABOUT JOB

The Administrative Associate III provides administrative and operational support to a department or business unit. This role manages calendars, schedules meetings, prepares reports and correspondence, maintains departmental records, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Key Responsibilities

• Provide administrative support to physicians, managers, and department leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain department files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate department meetings, conferences, and special events.
• Assist with special projects and process improvements.
• Help train and support other administrative staff as needed.

Minimum Qualifications

Education:

• High School Diploma or GED required.

Experience:

• At least 1 year of related administrative experience required.
• Previous healthcare or hospital administrative experience is preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.

Schedule:

• Full-time, Monday–Friday (day shift). hybrid after 90 day training period

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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