Administration/Office Assistant

Job Description

JOB DETAILS

Tasks Include:

• Answering and directing incoming phone calls to relevant staff
• Organising incoming emails to ensure clients and stakeholders are replied to in a timely manner.
• Accounts and invoicing
• Scheduling meetings and appointments
• Ordering of supplies for the office and external hardware for clients
• Assisting with management of project tasks, and assisting the Managing Director in the organisation of client workflow and tasks.
• Assisting the Marketing Team with social media content and other marketing related tasks
• General filing and documentation
• General housekeeping and office duties
• Daily reception duties

What we are looking for:

• Prior experience in a personal assistant or team assistant role.
• Advanced knowledge of Microsoft Word, Excel, Outlook and an ability and willingness to learn new software packages as required.
• Ability to prioritise work and get tasks done in a timely manner.
• Excellent time management skills
• Ability to show initiative within your role.
• Ability to communicate and build relationships internally and externally within the business.
• Ability to prioritise, organise and plan with the director and other management staff
• Professional level verbal and written communications skills.
• Proven high level of professionalism, maturity and confidentiality in daily work ethic.
• The ability to show initiative and to go above and beyond to keep things running smoothly.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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