Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to join our accounting firm. This position plays a critical role in supporting daily office operations and providing an exceptional client experience. The ideal candidate will demonstrate strong communication skills, a proactive approach, and the ability to manage multiple priorities in a fast-paced professional services environment.

Key Objectives:

• Help assist as the first point of contact at the front desk, providing a professional, welcoming, and courteous client experience.
• Help coordinate front desk operations to ensure an efficient daily workflow and high-quality client service.
• Assist with answering, screening, and directing incoming phone calls promptly and professionally, taking detailed and accurate messages when necessary.
• Manage client interactions
• Provide administrative support to the accounting team, including data entry, document scanning, filing, and general office assistance.
• Perform other administrative and clerical duties as assigned to support firm operations.
• Monitor and respond to firm email communications as assigned.
• Process incoming and outgoing mail.
• Coordinate and manage client shipments, including FedEx and USPS.
• Handle fax distribution and document scanning to ensure timely document delivery.
• Maintain and manage the conference room calendar.

Requirements:

• High school diploma or equivalent required; associate degree or higher in a related field preferred.
• Minimum of 2 years of experience in an administrative or office support role; experience in an accounting or professional services firm preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, time-management, and multitasking skills.
• Exceptional attention to detail with a high degree of accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor with strong client service skills.

Job Type: Full-time

Schedule: 9:00am – 5:30pm

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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