Administrative Assistant

Job Description

ABOUT JOB

Our client is seeking a detail-oriented Administrative Assistant to join their growing field team on a large construction program.

Duties and Responsibilities

• Responsible for entering in detailed information into Microsoft SharePoint
• Work heavily within MS Outlook, MS Sharepoint and MS Excel to coordinate and process numerous access and construction-related requests across a large aviation program
• Working as part of a team responsible for maintaining a continuous flow of construction-related requests through the review and approval process
• Maintaining document tracking Logs, status logs and master calendar on SharePoint site with several critical users and stakeholders
• Responsible for checking work entered in to ensure accuracy
• Maintaining and updating all documentation associated with the construction-related requests through the review and final approval process
• Sending out approval notifications, documenting and closing out requests
• Following up on the status of work performed and contractor activity, as needed
• Work extensively with MS Outlook and SharePoint
• Must communicate effectively with Contractors, Project Managers, Technical Groups and other Stakeholders throughout the process using email/phone
• Performing other related tasks, as needed

Required Qualifications:

• 5 –7 years of relevant document processing, project coordination, and/or administrative project support within a construction project environment
• Advanced proficiency with Microsoft Office Suite software – Word, Excel, PowerPoint, and Outlook
• Strong knowledge of working within MS SharePoint
• Previous experience in construction administration, document processing, and/or providing coordination support to large teams is preferred

Element-Specific Requirements/Notes

• Excellent organization skills and strong attention to detail
• Excellent oral and written communication skills
• Demonstrated ability to multi-task and prioritize assignments under pressure in a fast-paced environment
• Demonstrated ability to stay calm under pressure and prioritize work with evolving timelines
• Ability to work in a team environment and/or work independently, as required
• Basic knowledge of construction terminology and processes is highly desirable

Compensation: $49,000-$54,000/annually

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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