Administrative Assistant

Job Description

JOB SUMMRY

Primary Responsibilities

• Provide administrative support to the Division Manager and Operations Manager
• Maintain accurate office systems, documentation, and reporting processes
• Process invoices, purchase orders, and work order documentation
• Support scheduling and data entry f
• Assist with month-end reporting and departmental coordination

Job Duties

• Assist the Operations Manager with scheduling .
• Perform data entry
• Process vendor invoices and submit for payment in accordance with company procedures.
• Issue purchase orders once requisitions are approved by appropriate personnel.
• Support office staff with work order closure and required month-end reporting activities.
• Attend weekly management meetings and prepare facility publication printouts and documentation.
• Answer and route incoming phone calls
• Maintain organized filing systems and accurate records.
• Review and analyze special reports, summarizing findings to keep management informed.
• Perform other administrative duties as assigned by the Division Manager.

Education and Qualifications

• High school diploma or equivalent required.
• 1–2 years of clerical, administrative, or data entry experience required.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and Teams required.
• Strong written and verbal communication skills.
• Basic knowledge of procurement processes preferred.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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