Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant supports three VPs in the Finance, Economics, Surveys and Outcomes Research Department, and additional team members as needed. This position requires excellent organizational skills, the ability to manage schedules and plan meetings, and proficiency in handling a range of other administrative tasks.

Responsibilities:

• Provide comprehensive administrative support, including managing calendars, answering and directing telephone calls, coordinating internal and external meetings, and handling travel planning and logistics
• Update, organize, and prepare documents and presentation materials for distribution to internal and external stakeholders
• Interact with all levels of management across the company, as well as members of other divisions and external organizations, including senior leadership
• Manage expense reports
• Create and maintain email distribution lists
• Enter data and ensure accuracy of information
• Take meeting notes, list action items, and follow up with staff to facilitate the completion of outstanding items
• Provide back-up coverage for reception duties as needed.

Required Qualifications:

• Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel
• Proficient with Zoom and Microsoft Teams for coordinating video conferences
• Excellent verbal and written communication skills, including the ability to draft and produce grammatically correct, accurate, and complete correspondence
• Excellent interpersonal skills with an ability to deal with all levels of management
• Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues
• Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment
• Must be a team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently

Preferred Qualifications:

• Bachelor’s degree
• Experience working with a CRM

Salary Range: $60,000 – $65,000

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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