Administrative Assistant

Job Description

ABOUT JOB

We’re seeking a highly organized and proactive Operations Administrator to provide comprehensive administrative support to senior leadership. This role requires exceptional communication, multitasking, and interpersonal skills. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and maintains discretion when handling confidential information.

Key Responsibilities

• Calendar Management & Scheduling: Manage complex calendars for multiple managers, including scheduling meetings, appointments, travel, and accommodations.
• Meeting & Travel Coordination: Arrange on-site and off-site meetings, including logistics, catering, and venue arrangements.
• Expense Processing: Process and reconcile travel and expense reports accurately and in a timely manner.
• Administrative Support: Prepare documents, handle correspondence, maintain files, and serve as a key point of contact for executives and staff.
• Office & Facility Management:
• Oversee maintenance of facilities, office equipment, and systems (directly or through vendors).
• Coordinate internal office moves and meeting setups.
• Relationship Management: Build and maintain strong working relationships with colleagues, administrative teams, and external partners.
• Compliance & Standards:
• Follow company policies, procedures, and safety standards.
• Support cost control, waste reduction, quality, and timely delivery goals.
• Customer Service: Deliver exceptional service to internal and external customers through clear, professional communication.
• Ad Hoc Projects: Assist with special projects and initiatives as assigned.
• Core Values: Demonstrate and promote the company’s Core Values

Requirements

• Technical Skills: Intermediate proficiency in MS Office Suite and Tower.
• Organization: Strong multitasking, prioritization, and time management abilities.
• Professionalism: Ability to work independently and handle confidential information discreetly.

Job Type: Full-time

Pay: From $21.35 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• administration : 1 year (Required)
• Operations management: 1 year (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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