Administrative Assistant

Job Description

JOB SUMMARY

Our client is seeking a skilled Administrative Assistant to join our team. Our ideal candidate will have 1-2 years of administrative office or customer service experience, with the ability to type 45 words per minute. Previous experience in a law firm setting is a plus. Strong organizational, communication, and multitasking skills are essential for success in this role.

Responsibilities

• Greet guests and provide a professional first point of contact for the firm.
• Answer incoming calls and take detailed messages to facilitate effective communication.
• Manage incoming mail, efaxes, and e-document deliveries, distributing them appropriately.
• Process department mail and track incoming packages, ensuring timely distribution.
• Update document management systems and assist with administrative projects as needed.
• Monitor and route electronic mail service folders promptly.
• Maintain a tidy reception area and assist with overflow work from other assistants.
• Remain flexible and open to additional tasks or requests as directed by client coordinators.

Requirements

• Strong written and verbal communication skills with attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Interpersonal skills for effective communication with attorneys, staff, and clients.
• Organizational and prioritization skills for timely and accurate task completion.
• Proficiency with office equipment such as scanners, fax machines, and multi-line phones.
• High School Diploma or equivalent required; A.A. or B.A./B.S. degree preferred.
• 1-2 years of office administrative or customer service experience required; experience in a law firm setting is a plus.

What We Offer

• Competitive compensation.
• Collaborative and diverse work environment.
• Growth opportunities within the firm.
• Comprehensive benefits package.

Annual Salary: $45,000-$48,000 per year, plus comprehensive benefits.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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