Administrative Assistant

Job Description

ABOUT JOB

Our company is seeking a highly organized and adaptable part-time Administrative Assistant to provide direct support to the CEO and assist with daily operations across the organization. This role is ideal for someone with strong administrative experience who thrives in a dynamic, mission-driven environment and enjoys managing a variety of tasks with professionalism and discretion.
Key Responsibilities:

Executive Support

• Provide daily administrative support to the CEO, including calendar management, meeting preparation, and task coordination
• Draft emails, memos, and correspondence on behalf of the CEO
• Assist with prioritizing and tracking key initiatives, deadlines, and follow-ups
• Help manage confidential information and sensitive communications with discretion

General Administrative Support

• Maintain organized digital filing systems for program, donor, and compliance records
• Prepare meeting agendas, take minutes, and support follow-up communications
• Liaise with vendors, consultants, and external partners as needed

• Help CEO to ensure compliance with nonprofit regulations and internal policies

Qualifications

• Minimum 6 years of administrative experience, ideally in a nonprofit or mission-driven setting
• Proven experience supporting senior leadership or executive-level staff
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Adept in Microsoft 365, Adobe, MS Teams, WebEx, and Zoom, Project Management tool (Asana ) and CMS (WordPress)
• Proficiency in basic CRM (Sales Force) for donor management and accounting platforms (QuickBooks)
• Skilled in facilitating team dialogue and updates via Slack
• Experience in navigating virtual meeting platforms (Zoom, Microsoft Teams)
• Ability to work independently and collaboratively in a small team
• Commitment to confidentiality and professionalism

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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