Administrative Assistant

Job Description

JOB  DETAILS

Key Responsibilities

• Serve as the first point of contact at the front desk by welcoming visitors and directing them appropriately while maintaining professional phone etiquette.
• Manage a multi-line phone system, handling incoming calls promptly and efficiently.
• Perform accurate data entry and maintain organized records using Microsoft Office, Google Workspace, and other office tools.
• Coordinate schedules and manage calendars, including booking appointments and sending reminders.
• Organize, proofread, and maintain documents to ensure accuracy and accessibility.
• Assist with basic bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar software.
• Respond to customer inquiries professionally via phone, email, or in person, ensuring a positive experience.
• Support office operations by ordering supplies, maintaining equipment, and keeping the workspace organized.
• Complete general clerical tasks such as copying, scanning, filing, and record keeping.
• Provide additional administrative or personal assistant support as needed, including travel arrangements or special projects.

Qualifications

• Prior experience in an administrative or office setting with strong clerical skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar).
• Familiarity with QuickBooks or similar accounting software is preferred.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent written and verbal communication skills; bilingual skills are a plus.
• Demonstrated customer service skills and professional interpersonal communication.
• Experience in a receptionist or medical/dental office setting is a plus.
• High level of accuracy in data entry with strong attention to detail; typing proficiency is important.
• Comfortable using multi-line phone systems and standard office equipment.
• Experience supporting executives or managing calendars is beneficial.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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