Administrative Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels in multitasking, with a passion for delivering outstanding customer service. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Schedule appointments, coordinate calendar management, and organize meetings using Microsoft Office and Google Workspace tools
• Provide customer support by addressing inquiries promptly and professionally via phone or email
• Assist with office management tasks such as supply ordering, inventory tracking, and general clerical duties
• Support bookkeeping activities using QuickBooks or similar accounting software when necessary

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy, including data entry, proofreading, and document formatting skills
• Prior clerical experience in a professional setting; medical or dental receptionist experience is a plus
• Strong time management skills with the ability to prioritize tasks efficiently
• Experience with office management systems such as multi-line phone systems and calendar management tools
• Personal assistant or medical/dental receptionist experience is advantageous but not required

This role is perfect for motivated individuals eager to grow their administrative expertise in a fast-paced environment. Join us to be part of a supportive team that values your contributions while offering opportunities for professional development!

Pay: $25.61 – $30.84 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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