Administrative Assistant

Job Description

JOB SUMMARY

We are looking for a motivated, organized, and detail-oriented Administrative Assistant . This position is responsible for clerical and administrative tasks, coordinating with multiple departments, tracking vehicle readiness, and helping ensure a smooth delivery process for our customers.

This is an excellent opportunity for someone who is comfortable using computers, enjoys working in a fast-paced environment, and takes pride in staying organized and following through on details. Automotive experience is not required—we are willing to train the right candidate.

Responsibilities

• Perform general administrative and clerical duties.
• Prepare, organize, and maintain paperwork and records.
• Track and coordinate sold aftermarket products and services, including paint protection film (PPF), ceramic coating, wheel refinishing, window tint, and other dealer-installed products.
• Work closely with the Service Department to open, monitor, and close internal repair orders.
• Perform data entry, filing, and document review to maintain accurate and organized records.
• Track outstanding items and coordinate with internal departments and vendors to ensure all work is completed accurately and on schedule.
• Enter and maintain accurate information within dealership software systems.
• Communicate effectively with Sales, Service, and Management teams regarding vehicle readiness and delivery status.
• Support additional administrative and operational projects as assigned.

Qualifications

• Strong attention to detail.
• Comfortable working in a computer-based environment throughout the day.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong computer skills and the ability to quickly learn new software systems.
• Strong organizational and multitasking abilities.
• Ability to prioritize multiple tasks and follow through with minimal supervision.
• Positive attitude and willingness to learn.
• Reliable, professional, and dependable.
• Strong communication and interpersonal skills.

Preferred But Not Required

• Administrative or office experience.
• Automotive dealership experience.
• Automotive service experience.
• Experience working in a fast-paced customer service environment.

What We’re Looking For

We are looking for someone who is organized, computer-savvy, and able to keep track of multiple moving pieces at once. The ideal candidate is dependable, detail-oriented, and comfortable communicating with different departments to help keep operations running smoothly.

Success in this role comes from strong follow-up, attention to detail

Pay: $40,000.00 – $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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