Administrative Assistant

Job Description

ABOUT JOB

Our client  is seeking a highly experienced Administrative Assistant to support faculty, laboratories, and research operations across the enterprise.

In this role, you will serve as a trusted partner to senior research leaders and their teams, ensuring seamless operations in a complex, fast‑paced environment.

This opportunity is ideal for a proactive, highly organized professional who excels in supporting senior leaders and navigating sophisticated administrative and operational workflows.

Role Overview:

• Serve as a strategic administrative partner to faculty, principal investigators, and/or research operations leadership
• Manage highly complex, fast‑changing calendars across multiple stakeholders
• Coordinate high‑volume meetings with internal and external partners
• Plan and execute domestic and international travel, including detailed itineraries and expense reconciliation
• Support laboratory and research operations, including onboarding, purchasing, and coordination of activities
• Support payroll, timekeeping, and workforce processes (e.g., Workday or similar systems)
• Coordinate procurement and financial workflows for research activities (e.g., Coupa or similar tools)
• Serve as a key point of coordination across faculty, lab teams, research cores, and institutional stakeholders
• Proactively identify and resolve complex administrative challenges with minimal oversight
• Handle highly sensitive and confidential information with sound judgment and discretion

Key Qualifications:

• Significant administrative experience supporting senior leaders in a complex organization (research, academic, healthcare, or similar environment strongly preferred)
• Demonstrated success managing competing priorities and multiple stakeholders simultaneously
• Strong proficiency in Microsoft Office (Outlook, Excel, Word)
• Experience working with enterprise systems (e.g., Workday, Coupa, BioMED, or similar platforms)
• Proven ability to operate independently, anticipate needs, and problem‑solve proactively

Core Skills:

• Executive-level communication and professionalism
• Exceptional organizational skills and attention to detail
• Strong stakeholder management and partnership mindset
• Ability to thrive in a fast‑paced, high‑accountability environment
• Sound judgment and discretion with sensitive information
• Proactive, solutions‑oriented approach with strong follow‑through

Additional Information:

• Schedule: Monday – Friday, 9:00 a.m. – 5:00 p.m.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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