Full-Time Administrative Assistant

Job Description

ABOUT JOB

Our client  is seeking a qualified Administrative Assistant to support the President/CEO and Administrative Team. This full-time, office-based position also assists with financial, human resources, and program operations.

Requirements:

• Manage executive communications, including calls, emails, and correspondence
• Maintain CEO calendar, schedule meetings, and coordinate conferences/teleconferences
• Manage agency-wide calendar and staff communications
• Coordinate travel arrangements and itineraries for the CEO
• Maintain organized electronic and paper filing systems
• Assist with reports, budgets, grant applications, and policy development
• Edit documents for accuracy and adherence to agency standards
• Support all agency programs and collaborate with staff
• Coordinate meetings (staff, board, committees), including setup and refreshments
• Record and distribute meeting minutes
• Track office supply inventory and prepare requisitions within budget
• Verify employee time and leave on bi-weekly timesheets
• Prepare accounts payable vouchers
• Maintain personnel and financial records
• Prepare donor acknowledgements and assist with reports/newsletters
• Follow diocesan, accounting, and internal procedures
• Assist with events, outreach, trainings, and fundraising activities

Qualifications

• Associate’s degree or clerical/administrative certification required
• Bachelor’s degree preferred
• At least 1 year of administrative experience preferred
• Strong Microsoft Office skills
• Excellent written and verbal communication
• Strong organizational and multitasking skills
• Ability to maintain confidentiality and meet deadlines

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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