Administrative Assistant

Job Description

ABOUT JOB

What We Offer You

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

What You’ll Do

• Coordinate calendars and schedules for Executive/ senior desk heads to ensure efficient time management and prioritization of engagements
• Prepare meetings by scheduling, collating agendas and materials, and managing printing needs
• Facilitate travel plans with minimal disruption, planning detailed itineraries and managing expenses in line with company policy
• Coordinate IT requests and onboard new employees to minimize set-up time
• Provide proactive administrative support for project work and ad-hoc activities, including large-scale team meetings and internal/external events
• Collaborate with the wider administrative assistant pool to ensure coverage during vacations or periods of increased demand

Skills You’ll Need

• Proven administrative experience supporting senior management
• Proficient computer skills, particularly in Microsoft Office and email applications like Outlook
• Ability to handle confidential information with discretion
• Strong organizational skills and the ability to prioritize multiple tasks
• Ability to work autonomously and confidently interact with management

Skills That Will Help You Excel

• Excellent communication skills, both written and oral
• High attention to detail and a passion for quality
• Ability to work well under pressure in a fast-paced environment
• Good interpersonal skills and the ability to build relationships with a broad range of stakeholders
• Self-motivated and proactive in identifying areas for improvement

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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