Administrative Assistant

Executive & Leadership Support

• Manage multiple complex and ever-changing calendars, coordinating internal and external meetings with precision and foresight
• Support multiple leaders simultaneously while maintaining clear priorities and alignment with the Lead Administrator
• Coordinate domestic travel, including itineraries, accommodations, and detailed logistics
• Submit accurate, timely expense reports in accordance with firm policies
• Prepare meeting materials, agendas, briefing documents, and follow-up items
• Draft, edit, and manage correspondence, reports, and presentations with exceptional attention to detail and confidentiality
• Support special projects, track action items, and ensure initiatives are carried out to completion
• Serve as a reliable point of coordination between leadership, internal teams, and external vendors and clients
• Maintain absolute confidentiality regarding sensitive company information, strategic initiatives, and personnel matters

• 6+ years of administrative assistant experience, ideally within professional services, finance, or an investment environment
• Proven ability to support multiple senior leaders simultaneously
• Exceptional organizational skills with a demonstrated ability to manage competing priorities and shifting deadlines
• Strong written, verbal, and interpersonal communication skills
• High level of discretion and experience handling sensitive and confidential information
• Proactive, resourceful, adaptable, and calm under pressure
• Team-oriented mindset with a willingness to step in and support where needed
• Flexibility to work extended hours during peak periods, including occasional early mornings or evenings
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel,PowerPoint)
• Strong working knowledge of office systems, equipment, and administrativebest practices
• Bachelor’s degree preferred or equivalent professional experience