Senior Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our three Production Operations Directors. The successful candidate will be a strategic partner responsible for handling a wide range of clerical and organizational tasks to ensure the smooth operation of their organizations. This is an excellent opportunity for a self-motivated, forward thinker and skilled administrative professional to join our team and contribute to the success of our production operations.
As the Senior Administrative Assistant, you will be responsible for:

• Manage calendars and coordinate meetings in Outlook
• Make travel arrangements and submit expense reports in Concur
• Prepare and edit documents, reports, and presentations as needed
• Provide general administrative support, including answering phone calls, responding to emails, and greeting visitors
• Assist with event planning, including coordinating logistics, arranging catering and accommodations, and sending invitations
• Manage office supplies, including ordering and maintaining inventory
• Develop and implement effective filing systems, both physical and digital, to ensure easy access and retrieval of information
• Provide exceptional customer service to internal and external stakeholders
• Perform other administrative tasks as needed to support the Production Operations Directors

Why Join Us

We are looking for a collaborative, forward‑thinking Senior Administrative Assistant who thrives in a fast‑paced environment. You will have the opportunity to make a significant impact on our production operations while developing your skills alongside a dynamic team.
We are committed to supporting your work‑life balance and overall well‑being, offering flexible scheduling options

Basic Qualifications:

• Experience providing administrative support to senior executives
• Strong communication, organizational, and technical skills
• Experience with document management and creating status reports
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Familiarity with calendar management and meeting support activities
• Familiarity with making travel arrangement and expense reporting
• Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
• Excellent attention to detail and ability to maintain confidentiality
• Strong interpersonal skills and ability to work effectively with internal and external stakeholders
• Must be willing to work overtime as needed

Desired Skills:

• Experience working in a production or operations environment
• Knowledge of event planning and coordination principles
• Experience with digital document management through SharePoint, shared drives, MS Teams and Channels
• Ability to solve problems under pressure
• Experience in Concur (Travel/Expense reporting)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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