Administrative Assistant

Job Description

JOB DETAILS

The primary role of Administrative Assistant is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations . This role supports the project team, maintains documentation, coordinates communication, and assists with compliance and scheduling tasks.

QUALIFICATIONS

Required:

• High school diploma or GED required
• 1+ years of administrative experience

Skills:

• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Strong problem-solving skills
• Strong verbal and written communication
• Proficiency in Microsoft applications
• Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidences
• View every interaction as an opportunity to add value and enhance relationships

RESPONSIBILITIES AND TASKS

General Office Responsibilities:

• Provide daily reception coverage, as needed and back-up coverage for receptionist
• Assist with daily processing of mail and manages UPS processing.
• Assist with photocopying and plan copying
• Provide general administrative and project support
• Support onboarding of site workers, including badging, orientation paperwork, and safety documentation

Project Coordination & Support:

• Assist with processing invoices, expense reports, and purchase orders
• Assist with project and accounting archiving
• Coordinate deliveries, material receipts, and job site inventory tracking
• Support scheduling of inspections, meetings, and subcontractor coordination

Other Duties:

• Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance
• Collaborate across departments and with external stakeholders to ensure cohesive project execution
• Perform additional duties as assigned to support team and project success
• Other duties as assigned

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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