Administrative Assistant

Job Description

ABOUT JOB

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will provide essential administrative support to various teams, manage schedules, and contribute to a collaborative and efficient work environment.

Key Responsibilities

• Provide high-level administrative support Partners and Managing Directors as well as general administrative team support for applicable teams.
• Manage complex Microsoft Outlook calendars including scheduling, rescheduling, prioritizing time sensitive requests, and coordinating across multiple stakeholders.
• Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments.
• Process and reconcile expense reports in accordance with firm policies and deadlines (Concur).
• Maintain organized filing systems, shared drives with strong attention to detail.
• Provide general administrative support across the firm as required ensuring smooth day-to-day operations.
• Participate in special projects and contribute to team initiatives as required
• Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.
• This job description provides a general overview of the position; however, additional responsibilities may be assigned as necessary

Knowledge and Experience Required

• Proficient in Microsoft Outlook, Excel, Word, Docusign and Adobe Acrobat Professional
• The individual must be extremely organized, detail-oriented, energetic, dedicated to professional excellence
• Exceptional communication skills (oral and written)
• Adaptability and composure in a fast-paced, high-expectation, financial services environment.
• Ability to establish and meet deadlines, work under pressure and handle multiple priorities
• Professional judgment and discretion in handling with confidential and sensitive information
• Problem solving capability with the initiative to identify issues and implement practical solutions
• Minimum 5 years’ experience in a comparable administrative role required.

Expected base salary range: $115,000-$125.000

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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