Administrative Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. As the backbone of our office environment, you will be the first point of contact for clients and visitors, manage essential clerical tasks, and ensure smooth communication across departments. Your proactive approach and excellent organizational skills will help foster a professional, efficient, and welcoming workplace. This paid position is perfect for someone eager to grow their administrative expertise in a fast-paced setting.

Responsibilities

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• We’re seeking a true Administrative Assistant to join a well-established educational organization supporting a small, collaborative team. This is a 6-month contract-to-hire opportunity for someone whose primary background has been providing administrative support in a professional office environment.
• Why You’ll Love This Opportunity
• Excellent benefits upon permanent hire
• Generous holiday schedule
• Small, supportive team environment
• Hybrid schedule planned once office renovations are complete
• Schedule – Monday–Friday, 8:00 AM–4:30 PM

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• Responsibilities
• Provide day-to-day administrative support to department leadership and staff
• Prepare correspondence, reports, spreadsheets, presentations, and other business documents
• Coordinate calendars, meetings, workshops, travel arrangements, and special events
• Process purchase orders, invoices, expense reports, and other administrative documentation
• Answer phones and professionally assist internal and external customers
• Assist with special projects while ensuring deadlines are met

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• Qualifications
• To be considered, your recent work history must include Administrative Assistant positions where administrative support was your primary responsibility.

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• We’re specifically looking for candidates with:
• Recent experience working as an Administrative Assistant, Executive Assistant, Department Assistant, or Senior Administrative Assistant
• At least 2 years of dedicated administrative support experience
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• Experience preparing professional correspondence, reports, spreadsheets, and presentations
• Experience coordinating meetings, calendars, travel, and department activities
• Excellent organizational, communication, and multitasking skills
• Experience processing purchase orders, invoices, budgets, or expense reports is a plus

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• This position is not a fit for candidates whose administrative experience was only part of another role (such as customer service, receptionist, retail, sales, HR, medical front office, warehouse, or operations).

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• We’re looking for someone who is proactive, resourceful, and enjoys supporting others. If you don’t know the answer, you’ll research it, ask questions, and find a solution.

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• If you’re a career Administrative Assistant looking for a stable opportunity with a collaborative team, we’d love to hear from you!

Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We’re dedicated to fostering a professional environment that values your contributions while offering opportunities for growth.

Pay: $24.00 – $29.00 per hour

Benefits:

• Dental insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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