Administrative Assistant

Job Description

ABOUT JOB

The ideal candidate is personable, organized, and energized by planning events and bringing people together, with a knack for clear communication and a can-do attitude. This role also carries a bit of HR responsibility — from internal communications to initial onboarding support — making it a great fit for someone who enjoys variety and connecting with people across the company.

Responsibilities:

• Represents the company by maintaining a welcoming, professional presence that reflects our values of caring, integrity, safety and growth.
• Answers phone calls and directs callers to the appropriate personnel by maintaining current phone lists.
• Provides administrative support including:
  • Scheduling meetings
  • Account reconciliation
• Manages catering and meal orders for meetings and special events, ensuring that receipts are managed appropriately.
• Reviews correspondence, memos, reports, and presentations.
• Manages confidential and sensitive information with the highest level of integrity.
• Conducts research and compiles data for reports and presentations.
• Supports various projects and initiatives.
• Partners with Executive Assistant and Human Resources Team to execute enterprise-wide projects, events, and initiatives.
• Performs other duties as assigned.

Qualifications:

Ideal Candidate Will Have:

Education

• High School Diploma or equivalent is required
• Associate’s or Bachelor’s degree preferred

Experience

• One to two years of administrative support experience preferred
• Experience as a receptionist, administrative support personnel, or similar administrative role preferred

Other Required Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to multitask and prioritize work effectively
• Excellent verbal and written communication skills, including strong editing and proofreading abilities
• Demonstrated proficiency in Microsoft Office suite, particularly Word, Excel, PowerPoint, Outlook, and Teams
• High level of professionalism; ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and commitment to delivering high-quality work
• Ability to work independently and collaboratively as part of a team, taking initiative and anticipating the needs of the team
• Strong organizational and multitasking abilities
• Proactive mindset with the ability to anticipate needs and act accordingly
• Strong problem-solving and decision-making skills
• Experience with calendar management and travel coordination
• Highly motivated, self-driven, and eager to learn and apply new skills
• Attentive to details and follows through on assigned tasks and commitments
• Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately
• Must be able to pass pre-employment drug screen
• Must be eligible to work in the United States, visa sponsorships are not available
• Regular attendance is required

About Us:

• Medical, dental and vision insurance
• Disability and life insurance
• 401(k) with matching contribution
• Generous allotment of paid vacation and paid holidays
• Enterprise-wide winter break between Christmas and New Year’s holidays
• Competitive wages plus performance-based bonus opportunities
• Ongoing training and professional development
• Ample opportunity for career growth and advancement
• Paid time off for all new parents

• Purpose-driven, friendly, open, and respectful culture
• Highly engaged workforce – as indicated by best-in-class engagement scores
• Shared core values of safety, integrity, caring and growth
• Leaders committed to building more diverse, inclusive teams
• Community Impact opportunities including additional time off to volunteer and charitable match up to $250 per employee
• Tuition reimbursement
• Wellness incentive program
• Regular employee celebrations and events

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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