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Administrative Assistant

Administrative Assistant
Full Time
Application ends: November 21, 2026
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Job Overview

  • Date Posted
    August 21, 2026
  • Location
    Remote
  • Expiration date
    November 21, 2026

Job Description

POSITION SUMMARY

The Administrative Assistant provides high-level administrative, operational, and analytical support to the Office of the President. Reporting to the Administrative Manager, this role is responsible for ensuring efficient office operations, supporting executive-level workflows, and maintaining accurate tracking of key administrative, operational, and correspondence processes. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced, high-visibility environment.

 


RESPONSIBILITIES

  • Manage calendars, coordinate meetings, and prepare agendas and materials for leadership and internal stakeholders.
  • Screen, prioritize, and route calls, emails, and correspondence; respond or redirect as appropriate.
  • Track deadlines and follow up on assignments to ensure timely completion.
  • Provide general administrative support and serve as backup to Office of the President administrative staff as needed.
  • Coordinate logistics for meetings, briefings, leadership sessions, and internal events.
  • Support day-to-day office operations to ensure efficiency and responsiveness.
  • Maintain and organize administrative records, databases, and filing systems with accuracy and confidentiality.
  • Compile, track, and summarize data for reports, dashboards, and presentations.
  • Utilize Salesforce Cassie (CRM) to log, track, and manage incoming Inspector General (IG) complaints and customer correspondence.
  • Ensure proper documentation, monitoring, and timely follow-up of requests and inquiries.
  • Assist with procurement card reconciliation, expense tracking, and administrative financial processes.
  • Prepare, proofread, and format memos, reports, presentations, and other business documents.
  • Ensure materials are accurate, professional, and aligned with executive-level standards.
  • Provide logistical and administrative support for employee engagement initiatives and internal programs.
  • Assist with special projects and operational priorities within the Office of the President.
  • Participate in projects and assignments that support exposure to broader administrative and operational functions across NYCT.

 


EDUCATION AND EXPERIENCE

  • Bachelor’s degree preferred. In lieu of a degree, a minimum of eight (8) years of directly related, progressively responsible administrative experience may be considered, subject to approval.
  • Minimum of five (5) years of administrative experience in a complex organization, preferably supporting executive-level operations.

 


DESIRED SKILLS

  • Strong organizational, communication, and interpersonal skills.
  • Ability to manage multiple priorities in a fast-paced environment with attention to detail.
  • High level of professionalism, discretion, and ability to handle confidential information.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong writing, proofreading, and editing skills with excellent command of grammar and business communication.
  • Ability to work effectively across all levels of the organization and build strong working relationships.

 

 

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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