Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant provides high-level administrative and organizational support to the COO, helping ensure efficient day-to-day operations and effective execution of key business priorities. This role requires a highly organized, proactive, and discreet professional who can manage competing priorities, coordinate schedules and meetings, prepare documents and reports, and serve as a trusted liaison between the COO, leadership team, employees, clients, and external partners/vendors.

Key Responsibilities:

• Screening calls, emails, and correspondence, and prioritizing matters requiring attention.
• Conducting research and gathering information as needed.
• Assisting with contract administration, document management, and recordkeeping.
• Manage calendars, meetings, and appointments.
• Prepare meeting agendas, presentations, reports, and other executive materials.
• Coordinate internal and external meetings and ensure timely follow-up on action items.
• Draft and manage correspondence, communications, and confidential documents.
• Track key projects, deadlines, deliverables, and operational priorities.

• Maintain organized records and ensure sensitive information is handled with discretion.
• Support special projects, process improvements, and organizational initiatives as assigned.
• Anticipate operational needs and proactively resolve administrative and logistical issues.

Qualifications:

• A bachelor’s degree in a business-related field is preferred.
• Problem-solving and critical thinking.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Teams, Zoom, and other productivity tools.
• Experience managing corporate social media accounts and developing engaging content, and familiarity with tools such as Canva, Adobe Express, or similar design platforms would be a plus.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to maintain accuracy under deadlines.
• Ability to handle confidential information with sound judgment and discretion.
• Comfortable working independently, managing multiple priorities, and adapting to changing needs.
• Professional demeanor and strong interpersonal skills.

What RMA Offers:

• Competitive base salary + 401K match
• Health and Wellness Benefit Package
• Regular firm-sponsored team-building events
• Tight-knit professional community

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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