Administrative Assistant (contract)

Job Description

ABOUT JOB

This position offers an exceptional opportunity to provide high-level administrative support to senior leadership while working at the forefront of innovative AI research. The role demands a sophisticated professional who can seamlessly manage complex administrative functions with precision and discretion. Working primarily to support an individual manager and secondarily for a broader group, this position requires someone who thrives in a dynamic environment where priorities shift rapidly and attention to detail is paramount. The successful candidate will serve as a trusted partner to leadership, ensuring smooth operations across scheduling, travel coordination, event management, and various departmental functions while maintaining the highest standards of professionalism and confidentiality.

Job Responsibilities:

• Manage complex calendars and scheduling for executive-level leadership
• Coordinate comprehensive travel arrangements including logistics and itineraries
• Organize and facilitate meetings and events for the department
• Coordinate department financial operations including expense tracking and budget monitoring
• Support personnel operations and administrative processes
• Manage facility operations and related administrative needs
• Complete special projects as assigned with minimal supervision
• Maintain organized systems for tracking departmental activities and commitments

Requirements:

• Prior experience supporting executive or GM level individuals
• Demonstrated experience with VISA applications and international travel coordination
• Background in monitoring travel and expense management
• Experience with financial management and budget tracking
• Advanced technical proficiency in Microsoft productivity tools including Excel, PowerPoint, and Word
• Expert calendar management and scheduling coordination abilities
• Strong organizational skills with ability to prioritize multiple competing demands
• Excellent written and verbal communication skills
• High level of discretion and ability to handle confidential information
• Proactive problem-solving capabilities and resourcefulness
• Adaptability and growth mindset to navigate changing priorities
• Strong attention to detail and accuracy in all work products
• Ability to work independently with minimal supervision

Additional Details:

• Location: Remote
• Duration: 5 months
• Pay Range*: $21 – $24 per hour
• Weekly Schedule: 40 hours

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan –
• Company paid short and long-term disability

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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