Administrative Specialist, Part-Time

Job Description

ABOUT JOB

We are looking for a motivated team player who thrives in a fast-paced office environment, demonstrates excellent follow-through, and handles confidential information with discretion and professionalism.

What You’ll Do

• The Administrative Specialist will help ensure the smooth operation of the office by providing responsive, accurate, and professional administrative support. Responsibilities include:
• Providing administrative support to office staff, helping internal teams operate efficiently and delivering responsive, high-quality service to our clients
• Answering phones, directing calls appropriately, forwarding voicemails, and assisting callers with a customer-first approach
• Managing incoming mail, email communications, packages, shipping, and receiving
• Logging incoming packages, sorting mail, and distributing materials to appropriate staff
• Processing incoming information and updating department databases
• Preparing, formatting, and editing documents and materials using Microsoft Word, Excel, PowerPoint, and other tools
• Collecting invoices from internal staff for processing
• Performing data entry for reports, forms, logs, and administrative records
• Scanning, filing, and organizing documents as requested
• Assisting with outgoing mail, shipping, and marketing campaign support
• Coordinating and organizing travel arrangements
• Supporting office events and meetings as needed
• Collaborating with other Administrative Specialists and internal teams across the organization
• Performing other duties and responsibilities as assigned

What You’ll Bring
Required Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of office-related, administrative, or concierge experience preferred
• Previous experience providing support in an administrative role
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, SharePoint, and PowerPoint
• Exceptional customer service skills
• Strong attention to detail and accuracy
• Excellent interpersonal, verbal, and written communication skills
• Strong organization and time management skills
• Ability to manage multiple projects, deadlines, priorities, and team needs
• Ability to work independently and collaboratively with employees at all levels
• High degree of personal integrity and ability to handle confidential information with discretion
• Friendly, dependable, flexible, and solutions-oriented attitude

The hourly rate range for this full-time position is $21-$27/hour.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration