Associate Director, Project Management

Job Description

JOB  DETAILS

Essential Job Functions and Responsibilities:

These may include but are not limited to:

• Lead project management efforts associated with oncology development activities to support successful execution across multiple indications and program workstreams.
• Provide PM leadership, operational and strategic support to cross-functional oncology program teams, enabling coordinated planning, readiness, execution, and optimization of development milestones.
• Partner with the Program Global Product Leader (GPL) to provide strategic thought leadership, proactively anticipate program needs, and design scalable, efficient team processes and operating rhythms.
• Organize and facilitate Global Product Team and key sub-team/working group meetings, including agendas, attendee management, minutes, decisions, and action items.
• Accurately and efficiently maintain and track detailed integrated timelines, milestones, and deliverables across all components of oncology program plans (e.g., clinical, regulatory, CMC, nonclinical, clinical operations, biometrics, safety, medical writing, clinical pharmacology, quality, translational/biomarkers).
• Facilitate identification of key dependencies, risks, and issues; drive mitigation strategies, decision support, escalation, and contingency planning.
• Maintain dashboards and reporting mechanisms for program status, risks, decisions, and critical path updates for team and senior/executive leadership.
• Facilitate cross-functional communications to gather inputs, align priorities, resolve conflicts, and share project updates; ensure clarity of owners, deliverables, and deadlines.
• Manage an integrated program calendar identifying critical decision points, governance reviews, team events, and key milestones.
• Partner with Product/Program Project Management to ensure appropriate integration with overall product strategy, timelines, and reporting, including alignment between development activities and portfolio-level planning as needed.
• Support preparation for governance reviews and executive program presentations, ensuring materials are accurate, aligned, decision-oriented, and delivered on schedule.
• Drive disciplined change control and documentation of scope/timeline changes, ensuring impacts are understood and communicated to stakeholders.
• Ensure consistency of PM practices, tools, and reporting within Project and Portfolio Management broader team.
• Assist in creation and continuous improvement of PM tools, templates, and best practices; contribute to PMO initiatives and operating rhythms that improve efficiency and consistency.
• Lead or support additional PPM or enterprise projects from initiation through closeout, including stakeholder alignment, risk/issue management, and status reporting.
• Focus on immediate and short-term (less than 2 years) execution horizon while building scalable mechanisms that can extend to future oncology portfolio needs.
• Other duties as assigned.

Education and Experience:

Required:

• Bachelor’s degree in a science-related field required.
• 10+ years of relevant biotechnology/pharmaceutical experience with 5+ years of direct project management experience in drug development (clinical-stage experience required).
• 7 years of supervisory experience.
• Demonstrated experience leading cross-functional teams in a matrix organization, driving integrated planning, milestone execution, and delivery across multiple functions.
• Strong PM fundamentals (meeting management, timeline/critical path management, risk and issue management, decision tracking, action management, governance preparation).
• Proactive, forward-thinking, and able to anticipate needs in dynamic environments with competing priorities.
• Strong interpersonal skills and ability to collaborate across functions; proven ability to influence without authority.
• Strong facilitation and communication skills (including executive-ready written and presentation skills) with success influencing at all levels cross-functionally.
• Highly collaborative with outstanding relationship-building skills; ability to lead teams, navigate ambiguity, and resolve conflict effectively.
• Experience with project/portfolio management tools and systems (e.g., Planisware) and strong working knowledge of common collaboration tools (e.g., MS Office, Smartsheet, SharePoint).

Preferred:

• Advanced degree.
• Oncology development experience (e.g., early-phase dose escalation/expansion and/or later-stage oncology development) and familiarity with oncology program execution complexities.
• Formal project management training and/or certification (e.g., PMP).

Are you interested in this position?

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