Associate Producer Remote

Job Description

JOB  DETAILS

Your duties will include:

Production Operations & Systems

• Build and maintain production templates, reporting tools, and dashboards (e.g., Airtable & ShotGrid) to support studio-wide visibility and decision-making.
• Design and maintain resource-planning trackers to support staffing forecasts and workload visibility.
• Develop and maintain studio-wide production documentation, templates, and standards via the studio wiki.
• Identify opportunities for process improvement and contribute to refining production pipelines for efficiency, clarity, and scalability.
• Support onboarding of new production staff to ensure consistent adoption of studio workflows, tools (ShotGrid, Airtable), and policies.
• Develop and maintain internal databases and lists to support recruitment and staffing needs.

Production Planning & Oversight

• Under the guidance of the Head of Production, maintain production schedules, delivery timelines, reports, and resource allocations.
• Support the planning and execution of assigned projects, balancing creative expectations with schedule and resource constraints.
• Track production progress across assets, animatics, and shots, flagging risks and dependencies early.
• Ensure milestones are met and that downstream teams are informed of schedule or scope changes.
• Use ShotGrid to track schedules, assets, shots, and task progress; ensure data accuracy and consistency across projects.

Cross-Team & Vendor Coordination

• Serve as the primary point of contact between internal teams and external animation vendors.
• Coordinate ShotGrid access, permissions, and data-sharing with external partners as appropriate.
• Communicate creative direction, notes, and priorities from the Head of Production and Showrunner in a clear, actionable manner.
• Package and deliver assets, documentation, and reference materials to vendor studios to support production.
• Run and facilitate daily or weekly production standups and cross-department syncs.
• Proactively surface blockers, risks, or misalignments that may impact schedule, quality, or delivery.

Workflow, Pipeline & Creative Support

• Coordinate retakes and creative revisions, ensuring all required notes, files, and approvals are clearly communicated.
• Partner with editorial to track updated cuts, shot statuses, and creative changes impacting production.
• Troubleshoot workflow or pipeline bottlenecks in collaboration with artists, editors, and vendors.
• Support the Showrunner and Head of Production by preparing materials, documentation, and summaries to drive creative and production alignment.

Production Administration

• Monitor asset delivery, naming conventions, folder structures, and archival standards to maintain production quality and consistency.
• Assist with production reporting, status updates, and leadership-facing summaries.
• Ensure all file deliveries are complete, accurate, and production-ready.
• Support onboarding and offboarding workflows for production staff.
• Provide mentorship, training, and guidance to Production Coordinators, PAs, and junior PMs as appropriate.

A successful candidate will have:

• 7+ years of animation production experience required
• Advanced ShotGrid configuration experience, including dashboards, schemas, task templates, and reporting
• Demonstrated ability to design production-tracking systems that scale across multiple shows
• Airtable certification required
• Experience with Photoshop and other art software
• Excellent organization and communication skills
• Must have strong ability to prioritize & deal effectively and professionally with all levels of production

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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