Business Operations Specialist

Job Description

ABOUT JOB

Our client is seeking a detail-oriented and dependable Business Operations Specialist. This role is responsible for executing a wide range of administrative business functions including office management, bookkeeping, employee relations, contract administration, and internal compliance coordination.

The ideal candidate is organized, proactive, comfortable managing multiple priorities, and able to handle sensitive information with professionalism and discretion.

Primary Responsibilities

• Perform day-to-day accounting and bookkeeping activities, including accounts payable, accounts receivable, reconciliations, journal entries, and expense processing
• Track and manage employee authorizations, contract setup, funding actions, and contract modifications
• Coordinate employee onboarding, transfers, transitions, and offboarding activities, including personnel records, I-9s, E-Verify, and HR compliance reporting
• Serve as a primary point of contact for employee questions related to payroll, benefits, HR policies, and administrative processes
• Support employee engagement initiatives, including company events, recognition programs, surveys, and corporate awards activities
• Coordinate office operations, facility-related activities including office supply inventory, employee swag, and event logistics

Minimum Requirements and Experience

• 3+ years of experience in accounting / bookkeeping and office administration or similar business operations role
• Experience using QuickBooks or similar accounting software to perform account reconciliations, journal entries, and routine bookkeeping activities
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and ability to maintain accurate financial and administrative records
• Strong written and verbal communication skills
• Ability to handle sensitive employee, financial, and company information with discretion and professionalism
• Ability to work independently and follow established processes and procedures

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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