Executive Administrative Assistant

We are seeking an organized, proactive, and energetic Executive Administrative Assistant  The ideal candidate enjoys variety in their work, thrives in a fast-paced environment, and brings exceptional communication, problem-solving, and organizational skills, along with a genuine passion for supporting others

• Serve as the primary point of contact for office floor management, maintenance, and external vendors, including cleaning services, IT support, utilities, and coffee/snack delivery;

• Maintain, organize, and optimize the physical office space to ensure a clean, safe, and professional environment;

• Monitor and manage inventory for office supplies, technology peripherals, and kitchen provisions;

• Manage incoming and outgoing mail, packages, and deliveries;

• Manage communication with Element, the lease company;

• Manage complex executive calendars, prioritizing competing demands across global time zones;

• Coordinate domestic and international travel, including detailed itineraries, visa documentation, and expense reconciliation through Concur;

• Provide general administrative support to leadership team(s), including calendar management, travel arrangements, and meeting preparation;

• Coordinate internal and external meeting logistics, including room setup, catering, and greeting clients or guests;

• Manage budget tracking, purchase orders, and invoice processing using SAP or similar systems;

• Drive operational efficiency by improving administrative processes and leveraging digital tools such as Microsoft 365, Teams, SharePoint, and Copilot;

• Plan and execute internal team events, holiday parties, milestone celebrations, and volunteer days to foster a positive workplace culture;

• Serve as a go-to resource for team questions regarding office procedures, expenses, company policies, schedules, and company or site-level updates;

• Maintain office health and safety standards, ensuring compliance with company policy;

• Partner with other administrative professionals across the enterprise to ensure seamless coordination; and

• Provide backup support and mentorship within the administrative community as needed.

Required Qualifications:

• High school diploma

• Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Excel, and Word;

• Strong organizational, communication, and stakeholder management skills;

• Proven ability to manage ambiguity and adapt quickly in a dynamic business environment;

• High level of discretion and professionalism when handling confidential matters;

• Detail-oriented with strong execution and follow-through; and

• Strong interpersonal skills, highly organized, and able to work effectively with employees at all levels of the organization.

Preferred Qualifications:

• 7+ years of experience supporting senior executives in a corporate or global environment;

• Experience supporting senior leaders within agriculture, life sciences, or a global enterprise organization;

• Experience performing a broad range of administrative duties for executive-level managers, general managers, or department leaders with limited supervision and strong initiative;

• Experience assisting with meeting planning and preparation, including drafting agendas and broader communications;

• Experience coordinating departmental meetings and on-site or off-site conferences and events;

• Experience managing business travel arrangements, expense reports, and invoice payments;

• Experience coordinating executive engagement related to sustainability, community impact, or Bayer Fund initiatives; and

• Demonstrated ability to support cross-functional and global teams.

Employees can expect to be paid a salary between $72,240.00 – $108,360.00.