Executive Administrative Assistant

The Executive Administrative Assistant is responsible for providing executive support for 2-3 Vice President level leaders reporting onsite in Atlanta. The EA will serve as the primary point of contact for internal and external interactions on all matters pertaining to the support of these leaders by being responsible for handling a wide variety of often confidential administrative tasks including but not limited to calendar management, communications, meetings, presentations, travel coordination, preparation of expense reports, etc.

What you will do

• General administrative work: distribution of mail, calendar scheduling/maintenance, meeting coordination, expense reporting and travel coordination for the assigned VP’s.

• Assist leaders with handling email to ensure timely approvals of invoices, requisitions, escalations, urgent matters, etc.

• Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks

• Prepare agenda and attend ongoing staff meetings, act as scribe and track action items.

• Interact extensively with the senior management team and their executive assistants.

• Assist other leaders within the VP’s organization on a limited basis as needed and directed by organization VP.

• Provide back-up for other EAs as needed.

• Performs other duties as assigned

• Complies with all policies and standards

Education Qualifications

• Bachelor’s Degree and/or related work experience preferred

Experience Qualifications

• Typically 4+ years experience in a similar or related role required

• Experience in a public company preferred

Skills and Abilities

• High level of discretionary judgment and confidentiality

• Ability to take ownership and have consistent, accurate follow through to completion

• Superb attention to detail

• Proficient in MS Office, especially Outlook, Excel, Power Point and One Note.

• Strong prioritization for accomplishing tasks, both assigned and self-discovered

• Ability to think creatively, seeing the big picture and the steps needed to get there

• Confidence in booking all aspects of demanding Executive travel

• Excellent verbal and written communication skills

• Ability to communicate with employees at all levels of the organization

• A demonstrated dedication to high professional ethical standards and a diverse workplace

• Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities