Executive Administrative Assistant

Job Description

ABOUT JOB

Responsibilities include all administrative functions: calendar management, expense reporting, meeting planning, creating or revising business documents, compiling meeting materials and other similar matters

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Closely coordinates with other administrative staff to manage executive calendaring by proactively identifying and resolving scheduling conflicts
• Demonstrates advanced navigation of Concur platform, executing expense reporting in compliance with company purchasing and other operating procedures.
• Makes all domestic and international travel arrangements
• Professionally interacts with high level executives
• Consistently handles confidential or business-sensitive information
• Coordinates and maintains departmental files, as assigned, in compliance with corporate guidelines

Qualifications

• Minimum 3-5 years of administrative assistant related experience in pharmaceutical industry
• Bachelors degree or equivalent experience
• Experience providing support to VP level or equivalent
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Concur platform, understanding of business processes and requirements
• Self-starter able to function at a high level with general instruction
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient team operations
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization
• Learns quickly and can change course quickly when needed
• Open to suggestions and innovation for improvement
• Professional demeanor and ability to maintain confidentiality

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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