Executive Administrative Assistant (contract)

Job Description

ABOUT JOB

We are seeking a highly skilled and proactive Executive Administrative Assistant to provide comprehensive, high-level administrative support to three Vice Presidents within a fast-paced global enterprise sales organization. This fully remote role is critical to the smooth operation of a dynamic revenue team, requiring someone who is exceptionally organized, detail-oriented, and capable of making sound decisions with minimal guidance. The ideal candidate thrives in complex, rapidly evolving environments, anticipates executive needs before they arise, and approaches challenges with resourcefulness and a solutions-oriented mindset.

Job Responsibilities:

• Manage complex calendars
• Arrange detailed domestic and international travel plans, including itineraries, agendas, and all associated logistics
• Process and manage expense reports accurately and in a timely manner on behalf of supported executives
• Anticipate executive needs proactively and implement solutions to time-sensitive issues with excellent judgment
• Operationalize rhythm-of-business meeting cadences including Town Halls, Quarterly Business Reviews, and Manager Meetings
• Schedule and coordinate cross-functional meetings to drive collaboration both internally and externally
• Manage meeting agendas, notes, minutes, presentations, and follow-up action items
• Support team morale initiatives and coordinate related activities
• Handle confidential information with the utmost professionalism and discretion
• Manage logistical and operational needs to enable seamless activity across business units

Requirements:

• 5+ years of administrative, business support, or customer service experience supporting executive or upper-level management
• 5+ years of international travel coordination experience
• 5+ years of event coordination experience
• Prior experience supporting executives within a global enterprise sales or revenue organization strongly preferred
• Experience with Microsoft
• Demonstrated experience working within a global business environment across multiple time zones
• Demonstrated track record of longevity and consistency in previous roles
• Proficiency in M365 tools including Outlook, Word, PowerPoint, Excel, Microsoft Teams, and Slack
• Strong international and domestic travel coordination and logistics management
• Event and meeting coordination, including large-scale virtual and in-person gatherings
• Exceptional written and verbal communication skills
• Ability to manage competing priorities and make sound decisions in a fast-paced, rapidly changing environment
• Strong organizational skills with acute attention to detail
• Confidence in leading meetings and managing projects involving senior-level personnel
• Demonstrated ability to handle sensitive and confidential information with discretion
• Resourceful problem-solving approach with the ability to operate independently

Additional Details:

• Location: Remote
• Pay Range*: $39.50 – $45 per hour
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan
• Life Insurance
• Company paid short and long-term disability
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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