Executive Administrative Assistant to CEO

Job Description

ABOUT JOB

We are seeking a dedicated and exceptionally organized Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role for someone who thrives on managing a wide variety of tasks with meticulous attention to detail. You will be the CEO’s right hand, responsible for managing the administrative flow of a busy, multi-faceted business.

Key Responsibilities:

• Administrative Management: Handle all administrative tasks and paperwork for the CEO across all company divisions (real estate, construction, and property management).
• Email Management: Proactively manage the CEO’s inbox, drafting and responding to emails on his behalf, and prioritizing urgent correspondence.
• Contract and Document Preparation: Prepare contracts, proposals, and other legal and business documents based on the CEO’s direction.
• File and Record Management: Organize and maintain both digital and physical files, ensuring all records are accurate, up-to-date, and easily accessible.
• Communication: Act as a liaison for the CEO, making and fielding phone calls, and communicating with clients, tenants, contractors, and other stakeholders.
• Project Support: Assist in the preparation and assembly of project files and presentations.
• Daily Operations: Perform a variety of daily administrative duties as they arise, demonstrating flexibility and a can-do attitude.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Exceptional organizational skills and a meticulous attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel) and an ability to quickly learn new software.
• Familiarity with the real estate, construction, or property management industries is a significant plus.
• Ability to work independently and manage multiple tasks and deadlines in a fast-paced environment.
• High level of professionalism and discretion when handling confidential information.
• Proactive, resourceful, and capable of anticipating needs before they arise.

Job Type: Full-time

Pay: $30.00 – $50.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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