Executive Administrative Coordinator

Job Description

ABOUT JOB

Our client is seeking an Executive Administrative Coordinator to support our client organization’s senior leadership and organizational operations within a federal customer environment. The candidate will provide executive administrative, coordination, and operational support functions to assist leadership and staff in fulfilling mission requirements. This role requires a highly organized and detail-oriented professional capable of managing calendars, coordinating travel and meetings, supporting organizational communications, processing administrative actions, and maintaining office operations in a fast-paced federal environment.

Essential Functions

This role will be responsible for performing tasks such as, but not limited to:

• Provide executive administrative support to senior leadership and organizational staff.
• Maintain daily calendars and coordinate schedules, meetings, appointments, and organizational activities.
• Coordinate meeting logistics, including scheduling rooms, arranging equipment, and supporting meeting setup requirements.
• Arrange official travel, transportation, lodging, itineraries, and related coordination for leadership and organizational personnel.
• Prepare and process travel-related documentation, reimbursements, transit benefits, and administrative forms.
• Assist with purchase orders, office supply requests, and coordination of administrative procurement activities.
• Review and edit organizational documents, correspondence, memoranda, reports, and briefing materials for formatting, grammar, and accuracy.
• Monitor incoming emails, correspondence, and office communications and distribute appropriately.
• Maintain recurring administrative reports, records, office files, and tracking systems.
• Maintain electronic and paper filing systems in accordance with organizational practices.
• Support records management and archiving activities.
• Answer phones, greet visitors, and provide front office support for internal and external stakeholders.
• Coordinate and communicate with leadership staff, administrative personnel, vendors, and external partners as needed.
• Perform research, data gathering, and administrative tracking activities.
• Prepare reports, summaries, spreadsheets, and other administrative documentation.
• Maintain office supply inventory and coordinate equipment/service support requests.
• Support short-notice administrative and operational tasks in support of leadership priorities.

Education/Skills/Experience Requirements:

• Minimum Education: High School Diploma or GED required.
• Associate’s or Bachelor’s degree in Business Administration, Public Administration, Communications, Management, or related field preferred.
• Minimum Experience:5 years of relevant executive administrative or office support experience in a professional environment.
• Experience supporting senior leadership or executive-level personnel preferred.
• Ability to work on-site for 5 days within the Washington, DC metropolitan area as required
• Experience with calendar management, meeting coordination, travel coordination, and administrative operations.
• Experience processing administrative documentation, office correspondence, or organizational reports.
• Experience with travel systems, transit benefit programs, or administrative procurement processes.
• Experience coordinating meetings and organizational events.
• Experience reviewing and editing administrative or organizational documents.
• Experience working in fast-paced executive or front office environments.
• Strong organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Experience maintaining electronic filing and records management systems.
• Ability to work independently and exercise sound judgment in handling sensitive information.
• Ability to obtain a favorable Public Trust investigation and obtain an elevated security clearance later if required

Desired Knowledge/Skills:

• Experience with the Department of Justice.
• Experience supporting federal government organizations or federal executives.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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