Executive Assistant

Job Description

JOB SUMMARY

What you’ll do

Executive Support:

• Provide comprehensive executive assistance to the CPO, CGO and COO, including diary and inbox management, scheduling meeting, managing expenses, and coordinating travel arrangements.
• Manage competing priorities across three executives, ensuring time is used effectively and critical commitments are met.
• Proactively anticipate executive needs and provide solutions to support smooth and efficient day-to-day operations.
• Act as a primary point of contact between executives and internal and external stakeholders, ensuring timely, professional and clear communication.

Meetings, Communication and Coordination:

• Coordinate logistics for leadership meetings, workshops and off-sites.
• Draft, edit and mange correspondence, reports and presentations as required, maintaining a high standard of accuracy and confidentiality.

Financial and Administrative Support:

• Manage expenses, invoices and approvals, and support budget tracking where required.
• Maintain organised records, documentation and filing systems in line with company policies and compliance requirements.

Events and Team Support:

• Support the planning and execution of leadership meetings, team activities and events.
• Partner with the other members of the Workplace Experience team and People team to support office events and activities, including providing cover during periods of leave when required.

What you’ll bring:

• Demonstrated experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced, complex or growing organisation.
• Strong organisational skills with the ability to manage multiple priorities across different stakeholders.
• Excellent written and verbal communication skills, with confidence engaging senior leaders and external partners.
• High level of discretion, professionalism and integrity when handling confidential information.
• Comfortable working autonomously, using judgement to prioritise and make decisions.
• Tech-savvy, with strong capability across calendar management, document preparation and collaboration tools.

What success looks like:

• The CPO, CGO and COO feel supported, organised and able to focus on strategic priorities.
• Executive time is well-managed, with minimal clashes, clear preparation and smooth follow-through.
• Meetings are purposeful, well-run and action-oriented.
• Stakeholders experience timely, professional and effective communication.
• Office events and executive activities run seamlessly, even during periods of change or leave cover 

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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