Executive Assistant

Job Description

ABOUT JOB

The Executive Assistant serves as a high-impact force multiplier for the CEO and C-suite by designing and maintaining a seamless operating system for time, priorities, and decision-making. This role owns the executive cadence, ensuring leadership is consistently prepared for the right conversations with the necessary materials and insights.

Key Responsibilities

• Engineer and protect the CEO’s weekly schedule to prioritize deep work and eliminate avoidable conflicts.
• Manage the end-to-end execution of executive meetings, ensuring agendas and pre-reads are distributed in advance and action items are tracked to completion.
• Lead the planning and run-of-show for quarterly leadership offsites, managing all logistics, materials, and post-event documentation to ensure a high-standard experience.
• Provide responsive and reliable support to the broader C-suite, coordinating complex scheduling and logistical requests with a high degree of clarity.
• Uphold a high standard of precision in all executive communications, ensuring every meeting invitation and external correspondence is accurate and complete.
• Anticipate executive needs by preparing comprehensive briefing packs that include context, objectives, and relevant background for priority meetings.
• Drive continuous improvement by identifying and implementing new workflows, templates, or automations to enhance executive efficiency.

Requirements

• 5 or more years of experience supporting a CEO
• Proven track record of coordinating complex high-stakes events, such as board meetings and executive leadership offsites, from initial planning through final follow-through.
• Expert-level proficiency in Google Workspace, with specific mastery of complex calendar management and drive permission structures.
• Demonstrated ability to capture and synthesize high-level discussions into clear decisions, tradeoffs, and actionable tasks.
• Exceptional judgment and prioritization skills, with a proven ability to triage competing demands and protect executive time.
• History of managing sensitive information with absolute discretion, including matters related to legal, compensation, and board governance.
• Experience in event logistics management, including vendor coordination, travel planning, and run-of-show development.
• Willingness to provide flexible support during critical business milestones, such as board cycles and offsite events.

Skills & Knowledge

• Experience with board portals and governance software, ideally within private equity-backed or acquisition-heavy environments.
• Ability to build and maintain structured “executive cadence” systems using repeatable templates and checklists.
• Proficiency with light automation tools to streamline calendar workflows, intake processes, and executive materials management.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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