Executive Assistant

Primary Duties and Responsibilities:

• Prepare correspondence via e-mail
• Answers incoming telephone calls, greets and escorts visitors and opens and distributes mail to staff members and prepares all outgoing mail for regular, certified, overnight or messenger delivery
• Facilitates and tracks contracts as assigned
• Maintain Marketing files on shared drive help prepare for meetings
• Maintain calendars, schedule meeting requests, reserve conference rooms and coordinate catering
• Coordinate Event invitations and RSVPs
• Prepares and processes all payroll and employee-related forms for new and existing Vornado employees
• Coordinates and schedules departmental meetings and appointments
• Provides assistance and basic training in use of on-site office equipment
• Manages expenses and expense reports
• Provides marketing team with assistance as requested
• Fulfill accounts payable functions as assigned
• Ability to handle confidential information in a secure manner
• Coordinate travel arrangements
• Maintains appropriate inventory of office supplies and coordinates maintenance schedules for office equipment
• Process and track vendor invoices
• Must possess positive interpersonal skills and be able to communicate well and in a positive manner to customers, employees, visitors and vendors at all times
• Ability to multi-task while still exhibiting good judgment and poise in a fast-paced environment
• Communicate professionally, articulately and effectively
• Must be proficient in Microsoft Office Suite

Education/Experience:

• College degree preferred
• Minimum five years in a similar role