Executive Assistant

Job Description

JOB DESCRIPTION

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to serve as a trusted partner in managing the day-to-day operations of the executive office. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced, client-facing advertising agency environment.

The ideal candidate is resourceful, responsive, and comfortable managing competing priorities while maintaining professionalism and confidentiality. This individual will play a critical role in keeping the CEO focused on strategic priorities by ensuring communication, scheduling, travel, and operational logistics run smoothly.

Responsibilities:

• • Manage and prioritize the CEO’s inbox, ensuring timely responses and appropriate escalation of urgent matters
  • Draft and respond to emails on behalf of the CEO with professionalism and sound judgment
  • Maintain strict confidentiality when handling sensitive business and personnel matters
  • Coordinate and manage the CEO’s calendar, including scheduling internal and external meetings across multiple time zones
  • Prepare meeting agendas, materials, and background information
  • Join meetings to capture detailed notes, track action items, and ensure follow-through
  • Manage office supply inventory and coordinate purchasing as needed
  • Coordinate and process payments, invoices, and expense submissions
  • Assist with occasional personal errands and administrative tasks for the CEO

  Provide flexible support to ensure the CEO’s schedule and commitments are executed efficiently

Skills and Qualifications

• 5+ years of experience supporting a senior executive, founder, or CEO
• Exceptional organizational and time management skills
• Strong written communication skills with the ability to draft professional correspondence
• Proven ability to manage competing priorities in a fast-paced environment
• High level of discretion and professionalism when handling confidential information
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Ability to work independently and anticipate needs
• Startup or advertising agency experience preferred

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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