Executive Assistant

Job Description

ABOUT JOB

The Executive Assistant will provide high-level administrative support to the Executive Director and senior leadership of the Philosophy & Society Program, as well as others on an ad hoc basis. This role reports to the Executive Director and requires strong organizational, communication, and judgment skills to support a dynamic portfolio of programs and convenings.

This position has a salary range of $60,000 – $70,000.

WHAT YOU WILL DO

• Work directly with the Executive Director and senior leadership to support all aspects of the program’s work, maintaining visibility across multiple workstreams and priorities.
• Manage complex executive and team calendars, including scheduling meetings, convenings, speaking engagements, and travel arrangements.
• Help prioritize incoming requests and correspondence; ensure timely follow-up on key issues and decisions.
• Draft, review, and send professional communications to internal and external stakeholders.
• Assist with recruiting and onboarding processes, including scheduling interviews and coordinating new hire logistics.
• Handle sensitive information with discretion and professionalism.
• Perform other duties as assigned.

WHAT YOU WILL NEED TO THRIVE

• 3+ years of professional experience, including administrative or executive support roles.
• Strong time management and organizational skills with the ability to manage competing priorities.
• Demonstrated ability to multitask and adapt in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities, including anticipating needs and planning ahead.
• High attention to detail while maintaining a big-picture understanding of program priorities.
• Professional discretion and ability to handle confidential information.
• Experience with enterprise systems for file management and expense processing (e.g., SAP Concur, Tipalti) and CRM systems (e.g., Salesforce).

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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